Which formulations are appropriate? (With sample texts for various situations)
It is often not easy to find the right words for a letter of condolence. It is important to use sensitive, respectful and honest wording. Depending on the relationship with the deceased and the survivors, the tone of voice varies between personal and formal. In the following, you will find various sample texts for different situations.
Formal and personal messages of condolence
Letter of condolence to close friends and family
Personal letters of condolence should be warmhearted and individually formulated.
pattern:
Dear Anna,
It was with deep pain that I learned that your father had passed away. I can hardly imagine how difficult this loss must be for you. Your father was a wonderful person whose warmth and wisdom I always appreciated. I hope that you have people around you who will help you during this difficult time. If you need anything, I'm always there for you.
With sincere sympathy,
[your name]
Formal letters of condolence for business partners or employers
Respectful and cautious use of words is appropriate here.
pattern:
Dear Ms. Meier,
It was with great dismay that I learned of your husband's passing. I would like to express my heartfelt condolences to you. During this difficult time, I wish you strength and comfort from the people who are close to you. Should we be able to assist you in any way, please let us know.
With silent sympathy,
[your name/your company]
Expression of condolences in special situations
Sudden death (e.g. accident or illness)
An unexpected death is particularly difficult for survivors to process.
pattern:
Dear Michael,
I was deeply shaken by the news of your sister's sudden death. I can barely put into words how sorry I am for your loss. My thoughts are with you and your family. I hope that the shared memories of them give you comfort during this difficult time.
From the bottom of my heart, my sincere condolences
[your name]
Death of a child
Particularly sensitive and respectful use of words is crucial here.
pattern:
Dear Weber family,
There are no words that can alleviate the pain of losing a loved child. We are deeply affected and can only imagine how difficult this journey is for you. Please know that our thoughts are with you and wish you strength and comfort.
With deep sympathy,
[your name]
Suicide and tragic deaths
A letter of condolence here should be particularly tactful and contain no assumptions or assessments.
pattern:
Dear Mrs. Lehmann,
It was with great dismay that I learned of your son's death. I can barely find words for this painful loss. I sincerely wish you to find support and comfort during this difficult time. If I can assist you in any way, please let me know.
With deep sympathy,
[your name]
loss of parents or grandparents
Parents and grandparents often leave behind a huge gap.
pattern:
Dear Thomas,
It is with great sadness that I learned that your mother has passed away. She was an exceptional woman and I still remember the conversations I had with her. May all the wonderful memories of her give you comfort during these difficult days. I'm here for you when you need someone to talk to.
My heartfelt condolences,
[your name]
Letters of condolence by type of relationship with the deceased
To colleagues or supervisors
A letter of condolence to colleagues should be written in a respectful and supportive manner.
pattern:
Dear Mr. Fischer,
It was with great dismay that I learned of your father's death. I wish you every strength to overcome this serious loss. If you need support during this time or would like to take some time off, I am here to help.
With sincere sympathy,
[your name]
To distant acquaintances or neighbors
A short but heartfelt message is enough here.
pattern:
Dear Schröder family,
It was with deep regret that I learned of your husband's death. Even though I only knew him fleetingly, I remember his friendly and helpful manner. I wish you strength during this difficult time.
With silent sympathy,
[your name]
Condolence on behalf of a company
A professional letter of condolence from a company should show compassion and yet remain reputable.
pattern:
Dear Mrs. Hoffmann,
It was with deep sadness that we learned of the sudden passing of your dear husband. As a long-time employee, he has decisively shaped our company with his expertise and commitment. We express our sincere condolences to you and your family and wish you strength during this difficult time.
With silent sympathy,
[name of company/ management]
